( XML, for new transcriptions)ĭesignating the prologue as passus 00 (two zeros), and putting a zero before single digit passus will result in their being sorted in order in any directories in the DOS, Windows and Unix environments, which sort in ASCII order. Xpass00.xml, Xpass01.xml, Xpass18.xml, Xpass20.xml, etc. Xpass00.sgm, Xpass01.sgm, Xpass18.sgm, Xpass20.sgm, etc. txt files and have one and only one person key or cut-and-paste that work into COR. This is an easily-mocked but anthropologically-sound approach.Īlways storing the COR of your edition on the same machine in the same directory will also increase the chances of clean COR transfers, as will always transferring COR over the same medium or media - a CD with a red label inside the jewelcase, for example.įinally, if you do not wish to take maintenance of COR into account, do all work on paper or in separate. It also does not hurt to include some clear-cut physical symbol or gesture or both to accompany the transfer such as a handshake and the transfer of some small token object (a poker chip with the manuscript sigil written on it, for example), since this will enhance memory of the event more than the mere receipt of email will. Such a token should be used in addition to email documentation, not in place of it. Such policies should include documentation within the altered files and an exchange of emails detailing the transfer. Never vary from your policies once you have found them to work. Sometimes, but not always, corrupted COR can be repaired using an application such as Beyond Compare, which has a most generous trial use policy, and which is in any case quite inexpensive and very powerful.ĭevelop and adhere to policies for maintaining copy of record. Making backups of the state of your work before COR transfers in more than one copy and more than one location is most wise, and it is absolutely essential to record COR transfers and work done in comments at the head of each file. Transcribing each passus as an individual file has the advantage of allowing for greater ease in giving a team parts of an edition to work on individually and simultaneously, but even this method has proven subject to corruption of COR when more than one person was issued a copy of the same passus, but for a different work process.Īs a result, if you allow anyone else to work on your edition, you will need to keep careful records of who has what files, when they were "checked out," when they were returned, how you vetted them before you allowed them to overwrite the old copies, and so forth. At this initial stage, the work of only one of the people editing the file can be saved, because everyone's work will overwrite the original file when it comes time to return the file to the drive on which the edition is stored. The problem arises from the possibility of having two or more people working different but initially identical copies of the same file. Maintaining Copy of Record, commonly known as "COR," is a matter of paramount importance, because failing to do so can lose you weeks, months or even years of work. Beginning the Transcription Version Control and Copy of Record Paragraphs such as these should always be read carefully, as they will contain tips on avoiding pitfalls that can cost you a great deal of time. Conventions Used in This Documentationĭirectly under the header of each section containing a direct citation of a TEI-conformant element, or any other type of code or routine with a standard, documented specification, you will also find a callout box with links to the specification itself, in this form: The narrative introduction to the protocols linked below is not yet complete, but will soon serve as a means of familiarizing archivists with the general features of the Transcriptional Protocols, as well as with common pitfalls and important caveats culled from long experience. As a result, a great deal of redundancy has been built into many entries, which in some cases will duplicate material elsewhere. The transcriptional protocols are written more as a reference work than as a continuous narrative, and were not intended to introduce new archivists to the arts of electronic editing. If you are currently preparing an edition that you wish to conform to PPEA/SEENET standards, please contact the Archive to receive a draft copy of the current protocols. The Transcriptional Protocols are under revision.
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